To send messages to addresses entered in a given database field, use the "Tools > Send Mail" command or click the corresponding toolbar button. The messages can be sent either to addresses from all currently filtered records or to addresses included in the currently selected range of records/fields.
The "Send Email Messages" dialog box enables you to specify all the usual mailing parameters:
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Notes:
- The message body can contain embedded record fields. The corresponding field values from subsequent records are inserted in subsequent sent messages. The embedded fields can be references to fields of each type. For "Long Text" fields, their unformatted contents will be inserted "in-place". For "Images/Files" fields, the objects they contain will be sent as attachments.
- If attachments are the same or mostly the same for each record, use the "Files" static list, which specifies the same attachments for all sent messages. Use the "+" and "x" buttons to add/remove such files.
- You can send messages as plain text, HTML or mixed content. The HTML part must be composed by using the HTML tags directly, and HTML/scripting syntax coloring is provided to make it easier.
- The "Preview" command shows the output as text in the system text editor (e.g. Notepad).
- Clicking the "Test" button results in sending one sample message to the defined "Bcc" address.
- You can pause and continue the process of sending messages at any time.
Setting Up the SMTP Server
GS-Base sends messages using an SMTP server. All its parameters can be defined in the "Server Information" dialog box:
If "Display connection security information" is on, after clicking the "Start" button GS-Base will show these parameters first, prior to sending anything, and you can choose to terminate the connection.
Checking Sending Errors
If sending a message for a given record couldn't be completed by the SMTP server, GS-Base saves the error response codes and shows them after you click the "Report" button.
